OFFICE ASSISTANT

Position overview

Competition No.	S-12-373
Job location:	St. Ambrose School
	1500 Arbour Lake Road NW
	http://www.cssd.ab.ca
Status:	10 - month Permanent position
Available openings:	1
Education level:	See below
Weekly hours:	35 hours per week
Salary:	$18.75 - $22.93 per hour
Posting date:	5/15/2013
Closing date:	Thursday, May 23, 2013 at 4:30 p.m.

Job description

This is a 10-month permanent position commencing August 20, 2013.

ACCOUNTABILITY:
This role performs general administrative and clerical duties in an office environment.

QUALIFICATIONS: 
• High school diploma or equivalent; completion of a relevant post-secondary certificate / diploma preferred
• Three to six (3-6) months related experience
• Must meet minimum keyboarding speed and accuracy requirements
• Strong Microsoft Office skills
• Excellent interpersonal communication skills
• Good time management skills, and a solid understanding of office procedures
• Ability to work independently or as part of a team
• Working knowledge of student information systems and electronic report cards is an asset for school based positions

DUTIES & RESPONSIBILITIES:
• Performs telephone and reception functions and responds to routine inquiries; opens, sorts and distributes correspondence and mail (including faxes and electronic mail)
• Schedules meetings, and handles business and administrative activities; files and maintains records
• Generates reports, correspondence and newsletters; transcribe material from handwritten notes or electronic dictation; edits or formats documents for use with specialized software
• Creates, photocopies and distributes materials; orders and maintains office supplies
• Maintains and updates information databases, lists, etc.
• Operates office equipment such as fax machines, photocopiers, voice mail messaging systems and computer scanning equipment
• Hours of work are 8am – 4pm daily

 

PLEASE NOTE:

To be considered for this position, an acceptable typing test (45 wpm/90%+ accuracy and MS-Word test must be on file prior to the closing date.  Call 403-500-2414 to arrange to take the tests.

1. As an applicant, you are asked to submit a concise and detailed resume outlining your qualifications, experience, education and additional skills for this position.
2. Applications are to be forwarded directly to Human Resources quoting Competition No. S-12-373 via FAX: (403) 500-2918 or E-mail: careerposts@cssd.ab.ca.
3. Thank you in advance for submitting your application for this competition.  Only those applicants who have been short-listed will be contacted.
4. Positions with the Calgary Catholic School District are dependent upon student enrollment and school organization.  If unexpected shifts occur requiring subsequent changes in the position or positions hours, successful applicants will be notified as soon as possible of changes to their assignment.