Supply Management

The Calgary Catholic School District's Supply Management Department is responsible for managing the District's acquisition, distribution, and disposal needs.

Professionals specializing in supply chain management develop and maintain purchasing systems for goods and services, warehousing and distribution systems relating to shipment of goods that ensure the District is optimizing the value received from its supply chain activity.

Some purchasing functions have been delegated to the District's Construction & Maintenance department, including design and construction of new schools and ongoing maintenance or caretaking requirements.

General Information
By offering value-added services, the Supply Management Department is dedicated to providing a responsive and proactive procurement and distribution environment that will assist schools and departments to achieve their objective and goals.

Location
St. Brother Andre Centre
3743 - 64th Avenue SE
Calgary, AB  T2C 2V5

Hours of Operation
Purchasing Services:
Monday to Friday, 8:00 a.m. - 4:00 p.m.
(Closed Fridays during the month of July)

Distribution Centre:
Monday to Friday, 7:00 a.m. - 3:00 p.m.
(Closed Fridays during the month of July)
Suppliers are encouraged to call for an appointment for the delivery of large shipments.

How To Do Business With Us
The District uses the following methods to acquire goods and services:

  • Quotations
  • Tenders
  • Requests for Proposals (RFPs)
  • Requests for Information (RFIs)
  • Terms and Conditions (applies to all District orders)

The District utilizes Alberta Purchasing Connection (APC) to advertise selected tenders and RFPs.

The Law Relating to Procurement
Failure to execute a proper contract can lead to serious legal difficulties. Suppliers are asked to ensure they have a purchase order or other appropriate authorization from the Supply Management Department before they supply goods or services. Without such authorization, the District may not be obligated to pay resulting invoice.

A contract is defined as "An agreement between two or more persons which creates an obligation to do or not to do a particular thing". It can be verbal or written. Canceling a contract can be extremely difficult and expensive; therefore, care must be taken before entering into a contract to make certain that the contract is in the best interest of the two parties.

District Approved Ordering Methods

  • Purchase Orders
  • Purchasing Card
  • On-Line Orders
  • Direct to Supplier Orders

Contract Information
For current contract information phone (403) 500-2800.

Supply Management Personnel
Jamie Dobbin, CPPO, CPPB
Manager, Supply Management
Phone: (403) 500-2804
Fax: (403) 500-2910
e-mail: james.dobbin@cssd.ab.ca

Purchasing Services:
Lizette Xavier, CPP, CPM
Assistant Manager, Supply Management
Responsible for Technology
Phone: (403) 500-2803
Fax: (403) 500-2910
e-mail: lizette.xavier@cssd.ab.ca

Avril Henry
Supervisor, Purchasing Services
Responsible for Systems Integration
Phone: (403) 500-2805
Fax: (403) 500-2910
e-mail: avril.henry@cssd.ab.ca  

Distribution Centre:
Myke Dame, CITT
Supervisor, Distribution Centre
Phone: (403) 500-2810
Fax: (403) 500-2910
e-mail: myke.dame@cssd.ab.ca 

Randy Arseneault
Assistant Supervisor, Distribution Centre
Phone: (403) 500-2814
Fax: (403) 500-2910
e-mail: randy.arseneault@cssd.ab.ca  

Professional Affiliations & Ethics
The District's Supply Management professionals are members of one or more of the following professional organizations, and thus subscribe to the ethical practices as defined by these organizations:
 
National Institute of Governmental Purchasing (NIGP), Canada West Chapter
Purchasing Management Association of Canada  (PMAC)  
Alberta Institute of the Purchasing Management Association of Canada (AIPMAC)  
Association of School Business Officials of Alberta  (ASBOA)
Association of School Business Officials International (ASBO)   
Canadian Institute of Traffic and Transportation (CITT) 
Calgary and Area Public Purchasing Group (PPG)