Administrative Procedures
Preface
Administrative Procedures are the primary written source of our administrative direction. It is consistent with the Board Policy Handbook and an extension of policy in the form of procedures. This manual may make further reference to other detailed administrative documents that have been developed to provide specific guidelines on select matters. A logical flow of procedures is attempted in the categories. For example, criteria for student admission is followed by attendance area requirements, by various safety considerations, by the maintenance of records, by daily attendance, by supervision and discipline and, lastly, by evaluation procedures. Gaps in the numbering sequence facilitate the insertion of additional administrative procedures that may be developed at a future time. It is to be noted that the electronic versions of both the Board Policy Handbook and the Administrative Procedures Manual as well as any handbooks/manuals referenced are always the most current documents available.
100 General Administration
- AP 100 Three Year Education Plan
- AP 101 Annual Education Results Report
- AP 102 School Based Educational Plans and Annual Reports
- AP 103 Staff Involvement in Decision Making
- AP 105 Decision Making at the School Level
- AP 110 School Councils
- AP 120 Policy and Procedures Dissemination
- AP 121 Administrative Procedure Approval Adoption
- AP 130 School Calendars
- AP 131 School Day
- AP 132 Emergency Closings and Cancellations of School
- AP 133 Inclement Weather
- AP 140 Acceptable Employee Use of the Internet
- AP 141 Portable Technology Security
- AP 145 Use of Personal Communication Devices
- AP 146 Electronic Social Media
- AP 146 Appendix Social Media Guidelines
- AP 147 Commercial Electronic Messages (Anti-Spam)
- AP 150 District Communications
- AP 150 Appendix A District Communication Chart
- AP 150 Appendix B Help Plan Our Future
- AP 151 Media Relations
- AP 153 Advertising Solicitations in Schools
- AP 154 Election Campaigning and Schools
- AP 155 District Event Protocol
- AP 155 Appendix A School Blessing and Dedication Ceremony Guidelines
- AP 155 Appendix B School Blessing and Dedication Ceremony Work Plan
- AP 156 Staff Student Visitor Identification and Security Procedures
- AP 157 Visitors to Schools
- AP 158 Flag Displays
- AP 159 Graphic and Textual Standards for Corporate Identity
- AP 159 Appendix Visual Identity Guidelines
- AP 160 Attendance Monitoring Guidelines
- AP 161 District Workplace Health and Safety
- AP 161 Appendix A Staff Health and Safety
- AP 161 Appendix B Accident and Incident Reporting
- AP 161 Appendix C Electronic Accident-Incident Reporting Systems
- AP 161 Appendix D Occupational Health and Safety Checklist for Principals
- AP 162 Communicable Diseases
- AP 164 Healthy Food and Beverage Choices
- AP 164 Appendix Healthy Eating Food Guide
- AP 165 School Emergency Planning
- AP 165 Appendix A Safety Drills
- AP 165 Appendix B Bomb Threats
- AP 166 Disease and Pandemic Response
- AP 167 School Resumption During COVID-19 Global Pandemic
- AP 170 Discrimination Harassment Violence Bullying in the Workplace
- AP 180 Freedom of Information and Protection of Privacy (FOIP)
- AP 181 Video Surveillance
- AP 185 District Records Management
- AP 190 Copyright Compliance
- AP 190 Appendix Feature Films and Videos in the Classroom
- AP 191 Patents Copyrights and Royalties
200 Instructional Programs & Materials
- AP 200 Organization for Instruction
- AP 200 Appendix A Class Size
- AP 200 Appendix B Combined Grades
- AP 201 Permeation of Catholicity Instructional Programming and School Culture
- AP 203 Aboriginal Education
- AP 203 Appendix A Smudging Pipe Ceremonies
- AP 204 Fine Arts Education
- AP 204 Appendix Secondary Instrumental Music Program
- AP 205 Dealing with Sensitive Issues in Schools
- AP 206 Family Life Human Sexuality Education
- AP 207 Patriotic Exercises
- AP 209 Review and Approval of External Programs Speakers and Distribution of Materials
- AP 210 Early Childhood Services
- AP 211 English Language Learning
- AP 212 French Language Programs
- AP 213 International Language Programs Other than French
- AP 214 Diverse Learning
- AP 214 Appendix A Special Education Integration
- AP 214 Appendix B Learner Support Plan
- AP 215 Knowledge and Employability Courses
- AP 216 Career and Technology Foundation/Studies
- AP 217 Off-Campus Education Programs
- AP 218 Special Projects
- AP 219 Locally Developed Complimentary Courses
- AP 221 Outreach Programs
- AP 222 Gifted Education
- AP 240 Comprehensive School Guidance and Counselling Plans
- AP 250 Learning Commons
- AP 250 Appendix A Learning Commons Stages of Implementation
- AP 250 Appendix B Sample Learning Commons Program Plan
- AP 250 Appendix C Learning Commons Resources Management System Destiny
- AP 251 Instructional Resources
- AP 251 Appendix A Supplementary Materials Selection and Adoption
- AP 251 Appendix B Special Interest Materials Selection and Adoption
- AP 255 Animals in Schools
- AP 256 Service Dogs in Schools
- AP 259 Day Trips
- AP 260 Overnight Trips Within Western Canada
- AP 261 Overnight Trips Outside Western Canada and International
- AP 262 Extracurricular Student Activities
- AP 263 Extracurricular Student Competitive Athletics
- AP 270 Home Education and Shared Responsibility Home Education Programs
- AP 280 Evaluation of Instructional Programs
- AP 290 Educational Research
- AP 290 Appendix Requirements for Research Proposals
300 Students
- AP 301 Student Enrollment in Schools
- AP 302 Student Names on Records, Reports and Formal Written Communications
- AP 303 Student Exchange
- AP 304 Independent Students
- AP 305 Senior High School Athletic Eligibility
- AP 310 Supervision of Students
- AP 311 School Safety Patrols
- AP 315 Illness/Injury at School
- AP 316 Identifying and Managing Students’ Medical Needs
- AP 316 Appendix A Action Steps for Anaphylaxis Management
- AP 316 Appendix B How to Use the Epi Pen
- AP 316 Appendix C The Basics of Asthma Allergies and Anaphylaxis
- AP 318 Pediculosis (Lice) Screening
- AP 320 Student Records
- AP 320 Appendix A Appeal of Student Record Information
- AP 320 Appendix B Student Record Retention Schedule
- AP 320 Appendix C FAQ About the Student Cumulative Record
- AP 320 Appendix D Guidelines for the Storage Access Transmission and Retention of Student Information
- AP 321 Youth Criminal Justice Act (Canada) Protocol
- AP 322 Legal Custody of Children
- AP 325 Child Abuse and Domestic Violence
- AP 330 Student Attendance
- AP 330 Appendix Student Attendance Process
- AP 331 Student Absences and Withdrawals From School
- AP 332 Anecdotal Record Guidelines
- AP 340 Specialized Services for Students and Children
- AP 341 Observation of Students by Non-District Employees
- AP 341 Appendix External Observation Assessment Agreement Process
- AP 350 Welcoming, Caring, Respectful, and Safe Learning Environments
- AP 351 Student Code of Conduct
- AP 352 Access to Students by Non-District Employees
- AP 353 Searches and Seizures by Employees
- AP 355 Student Discipline
- AP 356 Suspension of Students
- AP 356.1 Expulsion of Students
- AP 357 Student Relocation
- AP 358 District and Personal Property Replacement Restitution
- AP 360 Grading and Evaluation of Students
- AP 361 Progress Reports
- AP 361.1 Parent Teacher Conferences
- AP 362 Student Grade Placement in Grades 1 to 9
- AP 363 High School Course Sequence Transfers
- AP 364 Homework
- AP 364 Appendix Supporting Implementation of AP 364
- AP 365 Course Challenges
- AP 366 Credits for Waived Prerequisite Courses
- AP 367 Student Advancement from Junior High to Senior High
- AP 375 Graduation Requirements
- AP 376 High School Completion
- AP 380 District and School Student Advisory Councils
- AP 381 Social Dancing for Elementary Students
- AP 390 School Dispute Resolution and Appeals
400 Personnel & Employee Relations
- AP 400 Recruitment Selection and Transfer of Employees
- AP 400 Appendix Criminal Record Check and Child Intervention Record Checks
- AP 401 Fair Hiring Practices
- AP 401 Appendix A Employment Equity
- AP 401 Appendix B Staffing Guidelines
- AP 401 Appendix C School Staffing Formulas and Allocations
- AP 402 Employee Records Files and Disclosure of Information
- AP 403 Public Interest Disclosure (Whistleblower Protection)
- AP 404 Conflict of Interest
- AP 405 Working Alone
- AP 405.1 Working Remotely
- AP 406 Employee Public Health Leave
- AP 407 Professional Appearance School Based Employees
- AP 408 Employee Conduct with Students
- AP 409 Employee Impairment, Substance Use and Gambling
- AP 410 Employee Use of Cell Phones
- AP 411 Probationary and Regular Status of Employees
- AP 412 Growth Supervision and Evaluation of Employees
- AP 412 Appendix Annual Professional Growth Plans
- AP 413 Professional Development of Employees
- AP 413.1 Faith Day
- AP 414 Employee Assignments and Transfers
- AP 415 Communications Between Staff and Trustees
- AP 416 Employees Campaigning for Holding Political Office
- AP 417 Employee Consulting Activities
- AP 418 Employee Recognition
- AP 418 Appendix Teacher Awards
- AP 419 Employee Resignations
- AP 420 Role of the Teacher
- AP 420.1 Catholicity Obligations in Teacher Contracts
- AP 420.2 Role of the Guest Teacher
- AP 421 Instructional Time
- AP 422 Teacher Professional Performance Evaluation
- AP 423 Improving Performance Through Administrative Intervention
- AP 424 Teacher Hearings
- AP 426 Redeployment of Certificated Staff
- AP 427 Teacher Exchanges
- AP 428 Student Teaching
- AP 429 Diploma Marking Guidelines
- AP 430 School Management and Authority
- AP 434 Temporary School-Based Administrative Arrangements
- AP 440 Support Staff
- AP 444 Support Staff Unifor Overtime
- AP 445 Position Classification Review Process
- AP 446 Exempt Employee Compensation
- AP 450 Line and Staff Relation
- AP 450 Appendix Organizational Chart
- AP 451 Role of the Superintendent Human Resources
- AP 452 Role of the Superintendent Specialized Program Schools Instruction Religious Education
- AP 453 Role of the Area Superintendent
- AP 454 Role of the Superintendent Finance Information Technology Secretary-Treasurer
- AP 455 Role of the Superintendent Support Services
- AP 459 Legal Protocol
- AP 470 Position Profiles
- AP 490 Volunteers in Schools
500 Business Administration
- AP 500 Annual District Budget
- AP 501 Annual School Budgets
- AP 502 Reserve Funds
- AP 504 Contracted Consulting and Other Services
- AP 505 School Fees
- AP 510 Financial Reporting Systems and Internal Controls
- AP 511 School Generated Funds Including Fees
- AP 512 Petty Cash Accounts
- AP 513 Expense Authorization Reimbursement
- AP 513 Appendix Travel Expense Claim
- AP 514 Signing Authority and Controls
- AP 515 Purchasing Acquisition Authority
- AP 515 Appendix Bidding Requirements for Acquisition of Materials Goods and Services
- AP 517 Materials Management and Inventory Control
- AP 518 Disposition of Surplus District Equipment and Materials Non Hazardous
- AP 519 Surplus District Land and Buildings
- AP 519 Appendix Disposal of Portable Classrooms
- AP 520 School Community Fundraising Activities
- AP 520 Appendix Fundraising Discussion Checklist
- AP 524 Registered Societies
- AP 525 Partnerships
- AP 525 Appendix Ethical Guidelines for Business-Education Partnerships
- AP 526 Donations and Gifts
- AP 530 Insurance and Risk Management
- AP 531 Student Insurance Programs
- AP 540 Facilities Planning
- AP 540.1 Operationally Small Schools
- AP 541 Naming of District Schools and Work Sites
- AP 542 Facilities Construction
- AP 544 Access to Buildings
- AP 545 Building and Grounds Maintenance
- AP 546 Buildings and Grounds Inspections
- AP 547 Facilities Renovations Improvements
- AP 548 Private, Public, Partnership (P3) School Requirements
- AP 550 Rental and Community use of School Facilities
- AP 550 Appendix A Booking Guidelines and Regulations
- AP 550 Appendix B Facility Rental Terms and Conditions
- AP 550 Appendix C Request for Waiver or Reduction of Rental Fees
- AP 550 Appendix D Memorandum
- AP 555 Regulated Activities on District Property and at District Events
- AP 559 Authorized Use of District (School Department) Property Materials and Equipment
- AP 560 Student Transportation
- AP 561 Vehicle Safety Program
- AP 562 Staff Volunteer Driver Qualifications and Vehicles Authorized for Transporting Students to Off-Site Activities
- AP 563 School Bus Cargo